A great EA opportunity!

Our client, a global retailer, is currently seeking a senior level EA to provide full EA/PA support and project admin to their Corporate Responsibility Director.

This is a fast pace and demanding international role that will suit a resilient and tenacious EA.

Ideally you will have experience gained from working within a similar environment and the ability to forge relationships at all levels, both internally and externally is absolutely essential. They are seeking a bright, confident and super switched on EA with executive level PA experience who prides themselves on always being two steps ahead with the ability to multi-task! Strong MS Office skills is also a must.

Working closely with the Corporate Responsibility Director and providing support to the wider team, your remit will include:

• Full PA/EA duties: Diary and inbox management, UK and global travel planning, drafting all written communications, expense management, creation of documents, agendas and minutes.
• Stakeholder Engagement: Liaison and co-ordination with an extensive variety of stakeholders both external and internal from board members to European government officials. Involvement in setting up events and investments days.
• Finance and Project administration: Oversee budgets and forecasting. Organise and supervise policies & procedures. Management of internal projects; produce PowerPoint presentations, hand-outs, send invitations and reminders and manage attendance.
• Legal & Compliance Co-ordination

A well established and prestigious organisation to work for, this is an office-based role working within a dynamic team in Central London. Interested? Please apply today!

Fancy working for a globally renowned retail company? Are you committed, ambitious, hardworking? Are you a fantastic organiser with a logistical approach? Our client is seeking an EA to support the Learning and Development division of this international business!

You will be responsible for managing master schedules, logistics, venues, materials, psychometrics, evaluations and communications for assigned events. You will interact with programme participants as the initial “go to” contact point, track budgets, provide regular updates for reports, book international travel for Executive Development Management and general administration duties. You will be required to travel with the team when they role out this global program.

Efficiency, high attention to detail and a proactive working attitude is a must!

The ideal candidate is educated to a degree level with a track record of success in managing complex tasks, an L&D coordination or solid EA background with corporate events would be advantageous. You must have a highly organised, systematic approach with strong interpersonal skills!

Apply now to avoid missing out on this opportunity! C£41k!

We have a fantastic opportunity for a Corporate Receptionist who is looking for the flexibility of working part-time. This global retailer, based in stunning offices in the heart of the West End is looking to recruit a career receptionist to join their established team on a job share basis, this will be an initial 6 month contract. You will be based front of house and be the first point of contact for all visitors to the business which will include clients from major luxury brands. As well as the usual reception duties you will also assist with meeting room set ups, general facilities and assisting with global events and projects.

The ideal candidate will have previous reception experience but most importantly will pride themselves on their first class customer service skills, be a true professional with a proactive personality. You will be immaculately presented and boast excellent interpersonal skills. This is a great opportunity for someone who wants to work for a forward thinking company who has an inclusive working environment.

Hours;

Monday           08:15-5:30/6:00pm

Thursday         13:00-:5:30/6:00pm

Friday              08:15-5:30/6:00pm

My client are a luxury high-growth retailer who are looking for an experienced Recruitment Advisor to join their fast-paced and growing team in a contract role immediately. You will have internal experience and be able to work across different roles and areas of expertise.

As a business going through lots of change through their growth period, you will support a team of Talent Acquisition Partners in key areas across the business, working on the delivery of roles. Patience and push back is key, with the ability to build strong relationships across the business. You will be able to hit the ground running to deliver on all vacancies. You will be exceptional at finding both skills and culture fit across different departments in a business.

Areas of recruitment will be across:

• Technology
• Retail
• Creative and Agency
• Corporate Functions

You MUST have strong experience of direct recruitment and not relying on agencies or RPOs. Naturally looking at the bigger picture and really taking ownership in delivering on multiple roles. You must be available to start immediately.

We have a great opportunity for an experienced PA/Team Assistant to join this leading Building Consultancy firm based near to London Bridge. Supporting two Senior Surveyors who deal with high profile clients, they are looking for an experienced PA who has worked within the property sector, ideally surveying. You will provide all the usual PA admin support but will also work closely with clients, ensuring all projects are uploaded on to the bespoke system, coordinating site inspections and producing reports and documentation. Working for this great company you will need to have excellent communication skills, the confidence to deal with Senior Stakeholders, have the resilience to deal with ever changing projects and enjoy being a go to person for both internal and external clients.

This really is a great company to work for who reward hard work and determination whilst offering the opportunity to work within a inclusive, social and friendly team.

Hours 9.00 – 5.30pm ; 3 days in the office and 2 days working remotely!

A one off position has arisen for a top 1 Receptionist to join a cutting edge Property Development Company overlooking London’s O2.

A role like no other, they are looking for a real people’s person who builds relationships with ease and who will go that extra mile to offer a 5* customer service.  Working in a stand alone role within their marketing hub, this is far from a corporate role, they are looking for someone who is bubbly and engaging with natural charm and charisma but who keeps a level of professionalism at all times.

Working closely with the sales and marketing team, you will be the FACE of the business, liaising with potential customers/clients to daily visitors around the surrounding areas as well as investors and agents.  A role to truly make your own; this is a busy and people focused role which is both exciting and progressive.

Working for a dynamic and forward thinking business who arrange a variety of events externally but who also enjoy team building activities together – this truly is a rewarding and welcoming company to work.

Offering great benefits and bonus including free car parking, unlimited tea/coffee, toast, fruits and fizzy drinks, as well as pension, private healthcare, this company really look after their staff working in a collaborative environment.

They are looking for someone with proven reception/customer service experience, ideally from a hotel/concierge, hospitality or airline background coupled with some corporate experience.

Hours are 10-7pm. Please note this is a temp-perm role!

A great opportunity for a Part-Time Business Administrator has arisen working for a cutting edge Property Development Company overlooking London’s O2.

Working in a super social, inspiring and close-knit company, the main element to the role is to deliver exemplary office administration and business support to stakeholders across the business.

Reporting in to and working alongside their Office Manager your remit will include;

• FINANCIAL ADMINISTRATION
• MARKETING SUPPORT
• BUSINESS ADMINISTRATION SUPPORT
• PA DUTIES
• HEALTH & SAFETY/ FACILITIES
• CUSTOMER SERVICE

They are seeking a super flexible and adaptable candidate with proven office admin experience who is happy to muck in and take on varying tasks with no job being too small. A great role to really get involved within the business, if you are seeking a part-time role, 3 days per week, then we need to be speaking to you today!

Please note this is a temp-perm role!

We have a new and exciting opportunity for a PA/Team Assistant to join this truly great Real Estate Firm based in South West London. Providing proactive support to the Commercial Portfolio Asset Manager, Residential Portfolio Asset Manager, and the Residential Lettings Manager, this will suit a proactive and flexible PA/Team Assistant who enjoys being part of a busy and successful team and boast excellent administration skills.

Duties will include but not be limited to:

• Daily administration tasks; fielding calls, diary management, filing, data entry, mail merges, photocopying, scanning, binding, laminating, mailings/posting etc.
• Set agendas and attend relevant meetings to take minutes and drive actions
• Track and prompt the team in advance of important dates, events, relevant legislation changes etc. to ensure they are reminded and prepared
• Completing data entry forms for all lease information which will be inputted into the property database (Horizon), in accordance with set timeframes
• Compliance administration to ensure that all documentation is logged, filed and accurate
• Act as an ambassador of the Estate: and have a strong relationship with customers on the estate; being aware of the Estates general appearance, noting any issues and feeding them back to the relevant department, monitor progress etc.
• Manage and update processes where required to ensure they are up to date, correct, fit for purpose, and compliant according to best practice and legislation
• Assist with the management of team data in accordance with GDPR obligations
• Completing data entry forms for all lease information which will be inputted into the property database (Horizon), in accordance with set timeframes. – e.g. – Manage the residential deposit process; registering customer deposits, sending out registration and managing the process when a customer leaves. – Preparing and delivering ‘customer welcome packs’.

The right person will have previous administration experience working within “Property Asset Management” and a good understanding of property terminology. You will have a can do attitude and enjoy working within a fast pace yet super friendly and inclusive environment

Essential skills include:

• Working towards, or interested to work towards level 3 Technical Award ARLA / 2:1 graduate degree, RICS, or equivalent.
• Relevant practical experience; good demonstrable understanding of terminology and processes used within Commercial and Residential Asset Management departments.
• Good technical knowledge and understanding of commercial and residential leases.
• Advanced Office 365, particularly SharePoint, MS Teams and MS Office; Word, Excel, PowerPoint and Outlook.
• Advanced support skills; minute taking, designing templates, managing processes, mail merges, complex diary management etc.
• Excellent verbal and written communication.

If this sounds like a role for you then please submit you CV today.

We have a fantastic opportunity for a Graduate looking for their first role within HR. Working in a small team of six people for this Global Retailer based in the West End this is a forward thinking role with lots of variety which will offer you the opportunity to develop your skills in a friendly yet extremely fast pace environment.

Providing full administration support to the team, duties will include;

• Providing full administration support to the Talent Development Manager from coordinating activities to production of materials and record management.
• Ensures that HR data is managed efficiently, maintaining up to date, compliant records for all employees.
• Ensure that the HR System inputs are timely and accurate for the life cycle of an employee.
• To maintain HR records that are compliant with General Data Protection Regulations.
• Coordinates the administration elements of the recruitment process delivering accurate and timely documentation and communication.
• A point of contact for HR enquiries from both internal and external customers.
• Plans and organises HR induction processes.
• Ensures invoices are signed off and paid in a timely manner.
• Assists in the delivery of salary and benefit review activities; ensuring accurate and timely documentation and communication.
• Arranges travel and visas for the team.
• Confirms and organises meeting arrangements.
• Provides general admin support for all members of the HR team.
• Updates notice boards and communications.
• Maintains Health & Safety Training records

The Person

This role will suit a graduate who ideally has some office experience but more importantly has the ability to demonstrate common sense, a can do approach and initiative. Due to the general sensitive nature that comes from working in a HR environment, attention to detail, a mature and professional manner along with excellent communication skills is essential. You will need to have good MS Office skills to include Excel as well as first class written and verbal communication skills.

This leading Fin-Tech company based in the Docklands is looking to recruit Audit Analysis for both day shifts, 9–5pm and evening shifts, 2–10pm. This role will work closely with their key clients to identify any risk or challenge that may impact the business across several international markets. Attention to detail and accuracy is essential for this role.

The successful candidate will be performing a range of diverse audit activities that impact proxy voting across several international markets.

Key responsibilities:

• Proactively engages in audit work to identify and resolve business risks/challenges.
• Ensures that the activities are carried out in an efficient and cost-effective manner, identifying opportunities for improvement and implementing agreed changes.
• Maintains and develops professional relationships with all international business areas.
• Assists the Global Audit Manager in coordinating external audit, internal audit and advisory engagements.
• Maintaining and reporting management information.
• Provide project and technical support for implementing new audit processes.
• Ensuring proxy meetings are accurately set up.
• Auditing proxy voting to ensure accuracy and completeness.
• Ensuring power of attorney documentation is accurately processed.
• Auditing letters of representation to ensure clients are correctly represented at proxy events.

Preferred qualifications:

• Educated to a good standard, degree level preferred however not essential.
• Professional qualifications such as Internal Audit, Accounting, Quality Assurance and/or Chartered Institute of Securities and Investment – preferred however not essential.
• Experience of working in a financial service environment in Asset Servicing, Custody Servicing or Proxy Voting would be an advantage.

Skills/competencies:

• Attention to detail, ability to maintain performance under pressure and to tight deadlines is essential.
• Ability to accurately perform reconciliations incorporating significant volume and across a diverse range of processes is essential.
• A minimum of two years hands-on experience performing operational processing, auditing or reconciliation.
• Good working knowledge of Microsoft Office software including Excel.
• Well organised with good prioritisation skills.
• Exposure to brokerage, proxy or financial business operations is preferred.
• Knowledge of global proxy rules, regulations and processing would be helpful but not essential.

 Please not the 2–10pm shift will always be homebased. The day shift will require you to be office based once the pandemic is over!