Daily duties:

Responsibility for the co-ordination of all client and internal meeting room bookings. Look and appearance of the client suite. Liaising with Partnership Assistants and meeting hosts on expected visitors. Providing building staff with advanced notification of expected visitors via Proxy Click and Curiosity platforms. Advising Helpdesk – Digital Services of any PC / VC / miscellaneous presentation equipment requirements. Meeting and greeting visitors to a high standard and continued care of visitor needs up to and including their departure. Instructing the FOH Operative of timely set ups/ clear downs etc. Setting up and clearance of meeting rooms, including reconfiguration of furniture according to required room layout, eg boardroom / classroom / theatre style etc.  Arranging for assistance from the Facilities team with furniture sets ups and clear downs as necessary. Maintaining meeting room supplies / equipment eg pads, pencils, coasters, audio-visual equipment. Booking of taxis for clients on request. Ordering sandwich lunches and breakfasts from local supplier and weekly delivery of fresh fruit. Providing cover in the absence of the Hospitality Co-ordinator, for example booking outside caterers for formal lunches / buffets etc. and liaising with catering and waiting staff when on site. Other ad-hoc / administrative duties as and when required.