Office and ICT Manager
Our client a Property Investment firm based in South West London is looking to recruit an Office and ICT Manager to support the day to day running of their busy and vibrant office. You will provide proactive administration support to the Operations Director whilst creating and maintaining a presentable, welcoming office environment for all colleagues and visitors. You will also provide guidance and line manage the Receptionist.
•Coordinates and oversees all office management, ICT supplies and processes to ensure they are effective and fit for purpose that enables seamless collaborative hybrid working •Providing a presentable, clean, safe and equipped office environment, that promotes high performance, wellbeing and sustainability. •Develop and maintain agreed Office and ICT budgets; report quarterly on spend to the Operations Director, noting any exceptions in advance for approval. •Develop and maintain an Office and ICT asset register, including any associated warranty and insurances, to enable planning and future proofing. •Raise any Office or ICT concerns or potential issues to the OD in advance, along with considered proposed solutions. •Ensure all ICT equipment and peripheral equipment (laptops, AV, monitors, docking stations, photocopiers, entry fobs etc.) are in good working order at all times, providing meeting room set-up, training and guidance to all users, and acting as a champion who is able to confidently answer any queries. •Administration of various office procedures; Complaints, Anti-Bribery, Style guide etc •Equipment champion; telephone, AV and click share, laptops, photocopiers, alarm and access fobs. •Assisting with the practical management and administration of health, safety and wellbeing for employees, and all visitors, including assisting with associated awareness, risk assessments and audits. •Responsible for meeting and greeting Director’s guests, ensuring rooms are booked with no conflicts, preparing refreshments, and providing equipment as required •Manages the new joiner/leaver process, including system updates •Environmental; providing and championing sustainable practices including managing office recycling
Line Management •Provides effective management and guidance to the Receptionist, ensuring they add value and achieve their potential:
Team assistance •Support the Operations team with administration duties as long as it does not impact the core role. •Assists the Executive Assistant with arranging and delivering informative and collaborative staff meetings, ensuring effective and engaging presenting and organising and hosting inclusive company socials and events.
The right person will have at least 5 years Office Management experience and be able to demonstrate the ability to be self-motivated and able to work with a high degree of autonomy. Working in the sociable and friendly team you will have excellent communication skills and be able to build strong relationships both internally and externally. Other key attributes will include strong MS Office skills, working knowledge of H&S as well as experience providing an effective ICT support service, troubleshooting any ICT issues that may arise.
Hours 9-5.30 Monday to Friday – this is a fully office based role.