Office Manager / PA
We are currently seeking an Office Manager/PA to join a Private Equity business based in the heart of the City. This dual role is an integral part of the company, not only overseeing the day to day running office you will also provide comprehensive PA support to the Senior Leadership. The right person will have previous experience as both an Office Management and some PA exposure, happy to support on projects to include assisting with an office move in early September. The company requires someone to who will be able to come in and work with the C-Suite Executives to create and efficient and effect office environment, this will include establishing policies and procedures to include H&S, fire marshall, negotiation and building relationships with key suppliers and other 3rd parties.
Office based role Hybrid - 1 day to from home Excellent benefits Ideally an immediate start
Duties will include:
Office Management: • Oversee daily office operations, from facilities and visitor management to scheduling meetings and organizing couriers. • Supplier Management Leader: Build and maintain relationships with suppliers to keep the office functional and well-equipped. • Health & Safety: Implement and enforce health and safety policies, acting as our Fire Marshall and First Aider. • Update and maintain office policies and procedures. • Coordinate with the Property Manager on maintenance issues. • Manage reception, ensuring a first-class welcome for visitors. • Lead projects for office moves, refits, and refurbishments. • Oversee office budgets, contracts, and systems (e., office lease, security, cleaning, food/drink orders). • Manage IT equipment and mobile phone costs.
PA • Provided PA support to the Snr Leadership to include expenses and travel management. • Support in the production of meeting material. • Schedule committee and board meetings. • Take minutes and committee and board meeting, produce detailed and concise minutes. • Expense management for Snr Leadership team. • Ad-hoc administration support to the wider team as and when required.
