PA to Property Director
Must have PA experience gained from the world of property
We are currently seeking an PA to join our wonderful client based in the South Kensington to provide comprehensive support to the Property Director of this well-established Property Asset Management Firm. The right candidate will have previous PA experience supporting within a property environment and enjoy being an integral part of the team. You will have a proactive approach and be happy to muck in and help others.
Duties will include but not limited to; • Responsible for providing effective support to the Property Director, and wider team when required, including but not limited to diary management, travel arrangements, data management, process administration, meeting administration (agendas and minutes), and meeting room set-up etc. • Provide PA support to the Managing Director, Finance Director and Owner in the absence of their PA provision, or as required in busy periods. • Responsible for pulling and reviewing various property and compliance reports to analyse the performance of the property department. Helping to draft committee and board reports, and drive progress against KPI’s, with guidance from the Property Director. • Responsible for coordinating and ensuring all Assistants (4) are trained and knowledgeable in all areas of Property, reception and office management to provide support and absence cover across the department when needed. • Responsible for ensuring reception is manned, and the office is kept clean, presentable and fully stocked at all times, with support from the other Assistants. • Responsible for health and safety in the office o carrying out weekly checks and reporting any concerns promptly to the facilities team – driving progress to resolution. o carrying out employee risk assessments i.e., DSE and expectants mothers. o working with the PM and FM team, and external H&S advisors to roll out required H&S training to all employees and contractors and updating the online H&S platform to demonstrate compliance. • Responsible for delivering monthly company lunches, and quarterly socials, with assistance from the other Assistants, and wider team volunteers.
You will have previous experience supporting at Director level within the property world, along with advanced support skills including agenda and minute taking, designing templates, managing processes, diary management etc.