Property Payments Administrator

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Job Type

Contract

Industry

Retail & Luxury Brands

Location

West End

Salary

£29,000 - £34,000

Qualifications

N/A

Skills

Experience within finance administration, accounts payable, procurement or a similar administrative role.

An exciting opportunity has arisen for a highly organised and detail-oriented Property Payments Administrator to join a busy Property Finance team supporting a large international retail property portfolio of a world renown high street retailer. This role is ideal for someone with experience in finance administration, accounts payable, procurement, or property administration who enjoys working in a fast-paced environment and managing multiple priorities.

The Role As Property Payments Administrator, you will provide essential administrative and operational support across a large-scale property portfolio, ensuring the smooth delivery of day-to-day finance activities. Working closely with finance, procurement and property teams, you will play a key role in payment processing, purchase order management, supplier administration and financial record keeping.

What’s on Offer? • Salary of £29,000 - £34,000 depending on experience. • 12-month fixed-term contract. • Hybrid working with 4 days in the office and 1 day working from home. • Prime Mayfair location. • Opportunity to join a well-established and highly successful international business. • Exposure to a broad range of property finance and payment processes within a dynamic environment.

If you are an organised administrator with finance experience and a keen eye for detail, we’d love to hear from you.

Responsibilities

Key Responsibilities • Support the administration of property finance activities across an extensive international property portfolio. • Assist with the processing of rent, service charges, insurance costs, property taxes and other lease-related payments. • Prepare and maintain finance trackers, schedules and operational reports. • Raise purchase requisitions and assist in the creation, monitoring and closure of purchase orders. • Coordinate supplier set-up requests, bank detail amendments and landlord or managing agent updates. • Monitor invoice approval workflows and follow up on outstanding approvals. • Maintain accurate finance records and documentation across internal systems. • Prepare supporting documentation for payments, reconciliations and audits. • Respond to finance and payment queries, escalating complex issues where necessary. • Support monthly reporting by preparing expenditure summaries and KPI information. • Assist with finance projects, system improvements and process enhancement initiatives. • Ensure all activities comply with company financial controls, governance requirements and established processes.

Requirements

About You You will be a proactive and organised professional with excellent attention to detail and a strong administrative background.

Essential Skills & Experience • Experience within finance administration, accounts payable, procurement or a similar administrative role. • Good understanding of invoice processing and purchase order administration. • Strong organisational skills with the ability to manage multiple deadlines. • Excellent attention to detail and accuracy. • Good working knowledge of Microsoft Office, particularly Excel. • Strong communication and relationship-building skills. • Ability to work effectively both independently and as part of a team.

Desirable • Experience within a property, retail or multi-site business environment. • Exposure to finance systems and supplier management processes.