Daily duties to include:

Office Management

Assist with cleaning contracts and oversee the daily office cleaning Premises management, environment and maintenance assistance Monitoring and ordering all office supplies including stationery Organise and maintain all refuse services, recycling and shredding Monitoring and maintaining general tidiness within the office Manage, maintain and re-supply office copiers, printers and other electrical equipment Working with our external IT company to sort software and computer related issues as well as keeping a log of all IT equipment, i.e., laptops, work mobiles, PC numbers Assist with the management of cleaning and maintenance arrangements

Reception

Answer/screen telephone calls and take accurate messages Meet and greet visitors/clients Book and manage meeting rooms, including organising catering Coordinate and book couriers and taxi’s

General Admin Duties:

Binding documents for presentations Manage project numbers and contacts database Monitor info mailbox daily and action emails Document Control overspill and team support from time to time General admin support such as minute taking, typing and formatting letters and documents in InDesign Research and organise company travel arrangements and hotels  Socials and Events

Staff social events and trips

Communicate with external marketing team to organise all external award ceremonies and events Organising monthly office drinks either in house or at a local venue.

Other

Organising and arranging client (Christmas) gifting- usually to around 100-150 corporate gifts Monitor careers inbox, flag and reply to emails Additional tasks may involve business development research, internal communications, and arranging company travel   Social media support, including managing the Instagram and LinkedIn PA duties to the directors, including diary management and booking of venues for lunches etc.